EpAS - European Proceedings of Addiction Studies
This page explains how to prepare your manuscript for submission to EpAS. Authors are obliged to abide by the European Proceedings Ethics Policy for scientific publications.
Inquiries related to journal policies, and special issues should be made to the Editor-in-Chief:
Will be announced.
The manuscripts should be submitted as separate files:
- title page,
- main text file;
- figures (if any), and
- supplemental materials (if any)
As the initial step, author/s are strongly advised to read the Aims & Scope to ensure that the manuscript is aligned to the journal’s area of interest and coverage.
Once this has been confirmed, manuscripts should be submitted in English through Academics Institute for the first review evaluation: https://www.academics.institute/person-signin
The title page should contain the elements in the following order:
- Title of the paper
- The full name of each author; (first name, middle initial(s), and last name) in that order;
- The affiliation of each author;
- Author notes
- Conflict of Interest statement;
Authors can refer to the series' Authorship Policy in the Ethics and Editorial Policies section.
Conflict of Interest Statement
The manuscript submission should be accompanied with the Conflict of Interest disclaimer (including null statements) on the paper’s Title Page. For more details, please see the Conflict of Interest in the Ethics and Editorial Policies section.
Any financial, material support or contributions from other individuals should be mentioned in the paper’s Acknowledgments section. Authors also should mention their funding sources in the Acknowledgments section. For more information, please check the CrossRef’s Open Funder Registry.
Main Text File
Author/s need to prepare their main text file in accordance with the EpAS template. Before submitting the manuscript, it is strongly recommended that authors refer to the Manuscript Submission Guide for Proceedings Authors and Submission Checklist to ensure that the manuscript has been formatted and prepared according to the guidelines.
While there is no limit, it’s better to keep a length of 12 words or fewer.
The abstract should summarize the content of the paper in a minimum of 150 words to a maximum of 250 words. The abstract should be presented as a single paragraph and briefly summarize the goals, methods, and outstanding results of the study in the case of an original paper submission. The abstract should not contain reference citations.
Include three to five words, phrases, or acronyms as keywords.
The EpAS only accepts submissions in English. Author/s who are non-native speakers of English and/or whose English language proficiency is not of international standard are advised to consult native speakers/suitably proficient colleagues or an editing service for assistance to proofread/edit the paper before submission. Authors are cautioned that the manuscript can be rejected if the language is not of international acceptable standards.
The main text must be prepared double-spaced in 10 points Times New Roman. Tables and figures should be embedded into the text.
All tables should be prepared according to the Publication Manual of the American Psychological Association, Seventh Edition (2020).
- Tables should be numbered consecutively with Arabic numerals according to their appearance in the text
- Each table should be cited within the article text (e.g., see Table 1)
- Avoid excessive formatting, such as the use of colour and shading
- Use superscript letters to represent table footnotes. (a, b, c)
- Use “Note: SD: Standard deviation, Note: Significant at the 0.01 level.” to define the abbreviations or general notes used in the table
Figures preferably should be embedded into the text in the highest resolution possible. Figures in colour (online) are free of charge.
- Figures should be numbered consecutively with Arabic numerals according to their appearance in the text
- Each figure should be cited within the article text (e.g., see Figure 1)
- Parts of a figure should be represented with lowercase letters (a), (b), (c)
Figure & Line Art Formats
- Figures preferably should be supplied electronically in either TIFF or EPS format
- Image resolution preferably should be 300 dpi
- Line art resolution preferably should be 600 dpi
It is the author/s’ responsibility to ensure that permission has been obtained from the original owner/s to use images, figures, models or other significant content in their manuscript if the original publisher holds the copyright.
- Tables and figures must be numbered, an explanatory title must be added, and each table and figure must be mentioned at least once in the main text.
- It is the author's responsibility to obtain permission from the copyright owner to reproduce figures and tables that have been published elsewhere. Tables and figures without such evidence are assumed to originate from the author.
In-text Citations and References
References should be prepared according to the Publication Manual of the American Psychological Association, Seventh Edition (2020). The following are important to note:
- All references should be cited both in text and in the reference list.
- In text citations and reference list entries should agree both in spelling and in date.
- The literature cited should be current, with the majority of works (2/3) having been published no more than 5 years from the date of submission of the manuscript. Original research papers and reviews should have a minimum of 15 references while the references for other types of submissions may vary according to need.
- References shouldn’t be numbered.
- DOI should be provided for all references where available
Examples are provided below but for a more detailed coverage of the APA referencing style, please refer to the Publication Manual of the American Psychological Association, Seventh Edition (2020).
Entire Book (Online version)
Author, A. A. (Date Published). Title of work. Publisher name. https://doi.org/xxxxx or https://xxxxx
McNamara, P. (2019). The Neuroscience of Sleep and Dreams. Cambridge University Press. https://doi.org/10.1017/9781316817094
- Parenthetical citation: (McNamara, 2019)
- Narrative citation: McNamara (2019)
Foreign Language Book
Author, A. A. (Date Published). Work title in native language [Translation in brackets]. Publisher name.
Sokolov, A. K. (2001). NEP v kontekste istoricheskogo razvitiya Rossii XX veka Redkol [New Economic Policy during the Historical Development of Russia in the Twentieth Centuries]. In-t ros. Istorii.
- Parenthetical citation: (Sokolov, 2001)
- Narrative citation: Sokolov (2001)
Chapter in an Edited Book
Author, A. A. (Date Published). Title of chapter or entry. In A. Editor, B. Editor, & C. Editor (Eds.), Title of book (pp. #-#). Publisher name.
De Visser, R. (2019). Gender and Health. In C. Llewellyn, S. Ayers, C. McManus, S. Newman, K. Petrie, T. Revenson, et al. (Eds.), Cambridge Handbook of Psychology, Health and Medicine (pp. 20-23). Cambridge University Press.
- Parenthetical citation: (De Visser, 2019)
- Narrative citation: De Visser (2019)
Journal Article (Online version)
Author, A. A., & Author B. B. (Date Published). Article title. Title of Journal, Volume(Issue), pp.-pp. https://doi.org/xxxxx or https://xxxxx
Bogel, P. M., & Upham, P. (2018). Role of psychology in sociotechnical transitions studies: Review in relation to consumption and technology acceptance. Environmental Innovation and Societal Transitions, 28, 122-136. https://doi.org/10.1016/j.eist.2018.01.002
- Parenthetical citation: (Bogel & Upham, 2018)
- Narrative citation: Bogel and Upham (2018)
Foreign Language Journal Article
Author, A. A., & Author B. B. (Date Published). Work title in native language [Translation in brackets]. Title of Journal, Volume(Issue), pp.-pp.
Kalenda, J., & Kočvarová, I. (2017). Proměny bariér ke vzdělávání dospělých v České republice: 2005-2015 [Transformation of Barriers towards Adult Education in the Czech Republic]. Studia Paedagogica, 22(3), 69–89. https://doi.org/10.5817/SP2017-3-5
- Parenthetical citation: (Kalenda & Kočvarová, 2017)
- Narrative citation: Kalenda and Kočvarová (2017)
Author, A. A., & Author B. B. (Year, Month Day). Newspaper Article Title. Website name. https://xxxxx
Giles, G., & Szalay, E. (2020, August 31). Global economy unlikely to benefit from falling dollar. Financial Times. https://www.ft.com/content/83c16626-f617-4bb3-872e-fd6723a36c11
- Parenthetical citation: (Giles & Szalay, 2020)
- Narrative citation: Giles and Szalay (2020)
Supplementary materials may be submitted together with the manuscript. The supplementary material will not be published as part of the PDF of the manuscript but will be available together with the published manuscript as a separate file. Authors must take note that supplementary materials will not be copy-edited or proofread during the revision process. Authors are responsible for ensuring the language accuracy of these materials. As the supplementary files are also peer reviewed, authors need to ensure that their identity is not disclosed in any form in these materials. Supplemental materials must be submitted as separate files during the submission process.
Appendices are to be placed after the references. All appendices should be mentioned in the main text where relevant; however, these should be supplied as separate files during submission process.
Ethics and Editorial Policies
Plagiarism and Duplicate Publication
Authors should ensure that their manuscripts are free of plagiarism and/or self-plagiarism prior to submission. Permission must be obtained from other publishers, where appropriate. The EpAS uses Similarity Check, a service offered by CrossRef and powered by iThenticate software to detect all forms of plagiarism/duplicate texts in submitted manuscripts.
For further information please refer to the following page for guidelines on ethical policy, Originality and Referencing: https://www.europeanproceedings.com/page/policy-ethical
Proper acknowledgment always should be attributed to the owner of the work. Submitted paper must present authors’ own work, if the authors have used the work and/or ideas, this has been appropriately cited or quoted.
It is the author/s’ responsibility to ensure that permission has been obtained from the original owner/s to use images, figures, models or other significant content in their manuscript if the original publisher holds the copyright.
Fabrication and Falsification
Fabrication is construed as the misrepresentation of research processes and the manipulation of reported data and results with the aim of misleading the readers.
Falsification is construed as misrepresentation and/or omitting of research processes, data and/or results with the aim of misleading the readers. Manipulation of original images, models, concepts, and data with the aim of passing off such manipulated material as one’s own or providing distorted interpretations of such material is also classified as falsification.
In both cases, the authenticity of the research processes and the reporting of data, its analysis and results are compromised and the manuscript will be rejected for publication. Once evidence of plagiarism, duplicate publication, fabrication, and falsification has been detected in a manuscript during the review process, the manuscripts are rejected and the volume editor will contact the corresponding author, the author/s’ institution/s and/or funder/s to inform them of the situation. This underscores the EPr’s editorial policy of rejection of any form of ethical misconduct. If, despite the editor’s best efforts, such a manuscript has already been published, a retraction and apology will be published by the editor in a subsequent issue of the series.
If detected that a manuscript was produced using manuscript mills, the manuscript will be rejected the manuscript either before or during the peer review stage and it will not be considered for publication.
In cases that may require article withdrawal, retraction, replacement, and corrections, the volume editor’s actions are guided by policies stipulated in the Committee on Publication Ethics (2019).
Research Involving Human & Animal Subjects
When a study involves human or live animal subjects, authors must include an appropriate ethical statement during the submission of the manuscript.
Research involving human subjects – author/s should have the approval of the appropriate institutional and/or national research ethics committee (where possible, details of compliance with national or international laws or guidelines should be included) and attest that the study was carried out in accordance with the principles outlined in the Declaration of Helsinki. Informed consent for any research with human subjects is required.
Any research that involves the use of human subjects must show evidence of having followed the stipulations of the ethics committee or review board of the author/s’ institution/s. This means that documented approval, which includes the project identification code, date of approval, and the affiliation of the ethics committee/review board, should be attached as supplemental material in the manuscript. Alternatively, these details can also be mentioned in the Research Methods section of the manuscript with an accompanying statement such as “Informed consent was obtained from all participants prior to the research and for the research to be published. The research was approved by the Ethics Committee/ Review Board of (affiliated institution) under (Project Identification Code)”. The inclusion of these details and statement is clear and strong evidence that the ethical research protocols were followed.
It is the responsibility of the author/s to ensure that their affiliated institutions’ documents’ coverage of protocols for ethical research and publication are comprehensive enough to prevent any possibility of subsequent claims of unethical behaviour/unfulfilled promises of payment for participation in the research by any participant once the manuscript has been published. EPr and the volume editor will not accept any responsibility for participants’ claims once the manuscript has been published. Any complaints of this nature will be forwarded to the corresponding author to deal with.
Research involving animal subjects – author/s should include a statement that all experiments and procedures were performed in compliance with ARRIVE guidelines and details of compliance with national or international laws or protocols (where possible, the approval or case number) should be included.
Research based on clinical trials – author/s are expected to follow international benchmarked standards in clinical trial registration and presentation (i.e., CONSORT, CARE, STROBE, SPIRIT).
EPr adheres to the ICMJE recommendations on the protection of research participants. According to these recommendations, all participants have a right to privacy that should not be violated without informed consent.
Permission to use data that may include photographs of the participants must be obtained from the participants or parents/guardians in the form of written informed consent to use such images as part of the research findings and for publication. It is authors’ responsibility to ensure that these principles are complied with.
The author/s must be able to show proof of documented informed consent from the participants involved in the research to the editors, if the need arises.
The signed consent forms should be stored in a secure location by authors or their institutions, as described in the submitted ethics application. It is not required to submit completed consent forms during submission. However, consent forms should be made available upon request from the editors during review or after publication.
Even if consent has been obtained, possible identifying details (i.e., research subjects' names, initials, social security numbers or any form of identification) of participants should be omitted and necessary care should be taken that the description of the participants should not be disparaging or humiliating.
Consent is not required for the use of anonymised images from which the individual cannot be identified (i.e., x-rays, ultrasound images, brain scans).
The author/s must be able to provide the research data supporting their work for editorial review if necessary. Authors are strongly encouraged to deposit research data in public, community-supported repositories such as Figshare, Dryad Digital Repository.
Peer Review Process
The EpAS publishes manuscripts that have undergone either a single-blind or a double-blind review process at least by two referees. The organisers/volume editors are responsible for the choice of the peer review process for each proceedings.
By signing our publishing agreement, organisers/volume editors are deemed to have accepted that peer review process will be carried out in accordance with EPr’s Ethical Policy and Peer Review Policy which are outlined below.
Organisers/volume editors are free to use any conference manuscript management system for the peer review process of submitted manuscripts. Organisers/volume editors should follow international peer review standards by adhering to EPr’s Ethical Policy. The submitted manuscripts go through a peer review process managed by the conference’s own programme committee and external reviewers -when needed- selected by organisers/volume editors. EPr holds the right to request peer review reports at any time.
Detailed information on the organising/programme committee and reviewers can be found in the Frontmatter of each Proceedings.
The EpAS' peer review policy is available here.
By submitting a manuscript to the EPr series, all persons included as authors agree that they have reviewed and approved the manuscript prior to submission, and that they accept responsibility for the information contained in the submission. Authorship credit should be based on:
- substantial contributions to conception and design, acquisition of data, or analysis and interpretation of data;
- drafting the article or revising it critically for important intellectual content; and
- final approval of the version to be published.
Authors should meet conditions 1, 2, and 3 as stated to be included as authors. Individuals who were not principal researchers or writers should not be listed as authors but should be acknowledged instead for their ancillary role in the Acknowledgments section of the manuscript.
In multicentre studies, the authors should fully meet the criteria for authorship /contributorship as defined above and need to complete a conflicts of interest disclosure form. All authors must also sign a copyright transfer form. The individual authors’ contributions to the manuscript must be explained in detail in the cover letter which must be submitted together with the manuscript. The names of all authors must be placed under the title of the manuscript. By submitting original research, the author/s agree that the original research data are available for review upon a formal request from the editors.
We strongly encourage authors to make specific attributions of their contribution in the in the cover letter accompanying the manuscript. We also encourage authors to use a taxonomy such as CRediT for standardised contribution descriptions.
- To submit only original works, while citing and quoting the works of others.
- To inform the editors in writing if the submitted research is funded.
- To identify the sources of support for the research undertaken with an Acknowledgments in the manuscript.
- To ensure that submissions are free of plagiarism or and self-plagiarism (also known as duplicate publication).
- To notify the editors in writing about any related manuscripts under consideration by another publisher or in press and forward copies of these manuscripts to the editors.
- To provide, when requested, the data and a description of the research methods used.
- To promptly notify the volume editors or publisher and cooperate with the editors to retract or correct any significant error or inaccuracy in the work.
- To ensure that the copyright form has been signed, certifying that the manuscript is an original work, that it has not been published previously, and that is not under consideration for publication elsewhere in any form. In the case of multiple authors, the copyright needs to be signed by the corresponding author.
Corresponding author responsibilities
- To ensure the affiliation and contact details for all co-authors are accurately provided at the submission stage.
- To ensure all named co-authors have agreed to and accept responsibility for the manuscript’s submission for publication.
- To respond any queries or complaints which may arise after publication.
Changes in authorship
Any requests to change the author list after submission should be made to the editorial office at firstname.lastname@example.org by providing an explanation for the requested change. Any modification in authorship after submission should be approved by all co-authors and justified to the volume editor in writing.
Conflicts of Interest
Our policy on conflicts of interest covers the understanding that author/s are not unduly pressured to manipulate their research to please external agents such as, but not limited to funders, institutional pressures, political pressures, socio-cultural trends and/or religious convictions. Personal bias and prejudice should also not interfere with the fair and transparent process of academic research. Other examples of conflicts of interest include manipulating data to appease political masters, funders, institution management, and other agencies with a direct or indirect influence on the author/s.
Author/s are encouraged to disclose all potential conflicts of interest as part of their adherence to the EPr’s policy on ethical research. The series editors are cognizant of the fact that research data and findings can have profound repercussions on society, the environment, and human life. EPr’s role in sharing and disseminating research is premised on the foundation that academic integrity is at the heart of ethical academic pursuits and as such, the EPr values and supports author(s)’ integrity in conducting and reporting research that is underpinned by the Ethical Policy. If there is no conflict of interest, a statement should be made to that effect after the Acknowledgments section or before the References Section in the manuscript. If the conference uses a double-blind review, then the full disclosure should be included in the title page/cover letter.
Failure to declare conflicts of interest can result in the rejection of a manuscript. Conflicts of interest that may arise after submission and during the peer review and publication process must be immediately conveyed to the volume editors and the EPr editorial office at email@example.com with the details of the conflicts.
Complaints to the publisher must be related to author/s, reviewer/s, the manuscript, editor/s, and/or publisher. Any potential conflict of interest should be directed to the volume editor. The volume editor is responsible for the timely and thorough investigation of all complaints and for reporting the outcome of the investigation to the complainant. The decision of the editorial board is final.
Additional Information for Authors
Copyright Form & Conflict of Interest Disclaimer
Copyright forms & conflict of interest disclaimer is available here. The corresponding author must submit the copyright form & conflict of interest disclaimer, either as a scanned PDF or image file (.png, .jpg) together with the manuscript to the organisers/volume editors. Kindly be informed that the manuscript will not be processed if these documents (copyright form & conflict of interest disclaimer) are not submitted.
Contact Author Information
Providing e-mail address for corresponding author mandatory while for co-authors its is optional. Upon publication, we will send announcement of their proceedings to all authors who provide their e-mail addresses.
We encourage all authors to register for an ORCID and associate it to their manuscript. It allows authors to manage publication information effectively and improve their research profile. With an ORCID, authors can be assured that all their publications are correctly attributed to them and facilitate tracking by funders, institutions and other researchers.
If you haven’t registered for an ORCID iD yet, Register for your unique ORCID identifier. It only takes a minute to complete your details to obtain your ORCID.
Open Access and Licensing
European Proceedings (EPr) is committed to Open Access (OA) publishing for our entire stable of publications in order to facilitate the rapid development of all research areas and make scientific works available and accessible for everyone to read without financial, legal, or technical constraints.
All articles on the European Proceedings digital library are available through “Gold Open Access” and bear Creative Commons Licenses CC BY-NC-ND licenses that allow the articles are immediately freely available online immediately and permanently for everyone to read, download and share.
The conference organisers will liaise with European Proceedings and provide you with details of pricing and conditions in their conference website. In our model, the authors or their institution/funders pay an Article Publication Charge (APC) to the conference organizers while registering to a conference. Publication fee will be covered by the conference organizers. There will be no extra cost for authors for publication.
Online Publication of your Manuscript
Once a Proceedings is published online, all articles will be available in PDF, XML, and HTML formats. No changes are allowed after this stage. Upon publication, each proceedings issue is allocated an ISBN number, whilst all articles still retain the ability to be individually cited by assigning a DOI number.
For further information about EPr’s correction and retraction policy, please see https://www.europeanproceedings.com/page/policy-correction-and-retraction
To further explore our digital archiving and sharing policy please see https://www.europeanproceedings.com/page/policy-digital-archiving-and-sharing