The Role Of Procedures In Kindergarten Management

Abstract

Managerial responsibility is present in kindergarten at all levels of management: management, committees, class. Successful exercise of managerial functions (planning, organization, control/monitoring, evaluation/adjustment) involves various roles assumed at a given time, by all those involved, even within the existing documented procedures in kindergarten. The elaboration of documented procedures is a broad process, through which procedural activities become procedures. Although the documented procedures are extremely complex in structure, could they ensure the manifestation of managerial functions at all levels of management in kindergarten? In this written paper, we aimed to identify whether, for each activity, there are specific ways of manifesting managerial functions at each level of management of kindergarten, using as methods the analysis of school documents, systematic observation and focus groups. The analysis performed in kindergarten on the identified procedural activities shows us that, at the level of each documented procedure, associated with a procedural activity, the managerial functions are manifested at all levels of management. Minimizing the importance of a managerial function at any level of management can have negative consequences on the entire activity in kindergarten. Thus, if at the management level, the organizational functions were not sufficiently manifested in a documented procedure, the others functions at the level of committees and at the class level would not be you can still find in kindergarten. However, the efficiency of the documented procedures is given by their adaptation to the specific activities of the kindergarten, thus facilitating the manifestation of managerial functions at all levels there.

Keywords: Proceduresmanagement functionskindergartenlevel of management

Introduction

Problem Statement

The managerial activities specific to the kindergarten principal are correlated with the managerial functions exercises. Moreover, at the level of committees and of the classroom, the managerial functions are permanently found, implying, at the same time, managerial responsibility. For each level of management in kindergarten, the managerial functions are manifested according to their specific activities. Consequently, the documented procedures are developed according to the specific set of activities of each level of management.

The elaboration of the documented procedures is an ample process, starting from the idea that “every action/process that takes place in the organization will have to be accompanied by a procedure” (Chină, 2019, p. 105). However, not all activities in kindergarten are procedurable. In these senses, starting from the design documents of the kindergarten, especially from the Management Plan, procedural activities are selected which represent “significant activities for which rules and general working methods can be established in order to achieve the objectives” (Order of the General Secretariat of the Government No. 600/20.04.2018). A procedural activity that is associated with a documented procedure becomes a procedure activity. The principal of kindergarten ensures the elaboration of the documented procedures, according to a unitary structure and brings to the knowledge of the personnel involved.

Documented procedures specific to kindergarten activities

The process of elaborating a documented procedure is a complex one, considering the elements that must be taken into account, the involvement of several people, and the approval of each procedure being made by the kindergarten principal. We present you the flow chart of the process of elaborating a documented procedure (Figure 1 ):

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As shown in Figure 01 , the first step is to identify the procedural activities that require the development of procedures. This is an extremely important because it sets benchmarks in line with institutional objectives. The list of procedural activities in the Management Plan that require documented procedures and that cover all levels of management may include:

• leadership level: elaboration of the Management Plan, internal organization of the activity, control of school documents, realization of class inspections, evaluation of teachers;

• committee level: elaboration of managerial plan, development of meetings, monitoring the application of the procedures, elaboration of the activity report;

• classroom level: preparation of weekly planning, parental counselling, monitoring the progress of preschoolers, and evaluating preschoolers.

Each procedure will follow a well-defined structure, customized at the kindergarten level, with tools adapted to the activities concerned. The complexity of a documented procedure allows a detailed overview of each activity, using the same tools for all involved.

Research Questions

To what extent does the use of documented procedures ensure the manifestation of managerial functions at all levels of management in kindergarten?

Purpose of the Study

The aim of the study is to identify whether for each activity there are specific ways of manifesting managerial functions at each level of management in kindergarten.

Research Methods

As research methods we used: analysis of school documents, systematic observations, focus groups.

Findings

Following the analysis on the activities performed at the kindergarten level, we found that for each procedured activity, in complexity of the associated procedure, the specific managerial functions are manifested at all levels of management. The assumed involvement of all levels of management in kindergarten activities carried out leads to the correct and timely accomplishment of the tasks and to the achievement of the institutional objectives.

Conclusion

Documented procedures are complex tools that require responsibility in their implementation and application. Their efficiency is given by their personalization/adaptation to the specific activities of the institution. At the same time, to permanently respond to the existing needs, they need to be revised, so that they become real tools of institutional adjustment and direction.

Acknowledgments

Following the above, we can say that the documented procedures facilitate the manifestation of managerial functions at all levels of management in kindergarten.

References

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