| Risk |
Mitigation actions |
| R1. Insufficient knowledge of HR legislation |
• Constantly informing the employees on newly issued legislative acts; • Analysing the flow of information. |
| R2. Lack of staff and salary documents |
• Reanalysing the archiving procedure; • Reviewing the back-up strategy; • Updating the work files of the archivers. |
| R3. Delays in reporting deadlines, or reporting errors |
• Acquisition of a specific IT program; • Optimizing the current databases. |
| R4. Slow updating of system data regarding personnel |
• Verifying the correlation between the job title list (staff establishment) and the salary system; • Immediate transmission of the documents that modify the payroll system (individual labour contracts, additional acts etc.). |
| R5. Incorrect record of presence and leaves |
• Elaborating a procedure for the preparation, recording and handing over of collective attendance sheets; • Developing a procedure for granting the holidays leave, sick leave, study leave, unpaid leave; • Modifying the payroll IT system to compute, record, manage and monitor the vacation periods by employee/ department. |
| R6. Incorrect record of suspension periods or individual labour contracts |
• Elaborating a procedure for the efficient recording of suspension periods and labour contracts. |
| R7. Incorrect filling and recording of the social contributions/ income taxes/ insurance statements. |
• Continuous monitoring of the specific legislation. |
| R8. Lack of documents in the personnel file |
• Table of Contents for each personnel file; • Paging the documents |
| R9. Failure to establish the responsible persons for different errors |
Elaborating a procedure for identifying work duties per employee; Updating the work specifications. |
| R10. Failure to properly fulfil the work attributions |
• Updating the job specifications and presenting them to the employees upon hiring. |
| R11. The job title list (staff establishment) is not regularly updated |
• Establishing and updating the organizational structure of the company (organigram) and the job title list. |
